Rules of The Club

THE STANFORD SOCIAL CLUB

RULES OF THE CLUB

 (Revised 17 April 2015)

  1. The name of the Club is THE STANFORD SOCIAL CLUB (“the Club”)
  2. Objects of the Club

     a. The Association of Members in a Social Club

     b. The maintenance of a Clubhouse in Stanford in the Vale

  1. Membership

Membership shall be open to all persons over the age of 16 years, but no persons may become a member until elected by the the General Committee of the Club.  The General Committee shall not elect any person to membership without allowing an interval of at least two days after nomination or application of membership, nor without such interval shall any person be allowed the privileges of membership.

Nomination and applications for membership shall be displayed in a prominent position in the Club for at least two days prior to election to membership.  The election of members shall be vested solely in the General Committee.  No persons under 18 years of age to be served intoxicants.

  1. Subscriptions

All members shall pay a subscription as agreed at the preceding A.G.M.  Subscriptions shall be due, in advance, each year on the 1st of March or seven days after the A.G.M. whichever is later.   Any member whose subscription shall be 3 weeks in arrears shall be notified by the Secretary of the fact and if the subscription shall not be paid within 1 further week such person shall automatically cease to be a member of the Club.

  1. Visitors and Guests

Every member over 18 years of age shall have the privilege of introducing visitors and shall be responsible for the conduct of such visitors while on the Club premises.  The names of the visitors so introduced must be entered in a book provided for that purpose and kept on the Club premises.  No visitor to be admitted after 30 minutes before closing time.  No person expelled or refused membership shall be introduced as a guest.  No member shall be entitled to introduce more than three bona-fide guests into the Club at one time.  No guest or Temporary Member shall be sold liquor for consumption off the Club premises.

  1. Temporary Members

The General Committee or a Sub-Committee may grant temporary membership as follows:

Members of teams visiting the Club for a match or competition may be admitted to the Club for the day of the visit only and may purchase intoxicating liquor for consumption on the Club premises.

Temporary membership shall not be granted to persons under 18 years of age.

  1. Visitors to the District

A visitor may be admitted as a temporary member for a period not exceeding 1 month upon being proposed and seconded by a Committee member and paying a nominal fee of 10p.  They shall sign a nomination paper which shall be posted for at least 48 hours, and provided no objection is raised in that time, they shall be deemed duly elected.  A member elected under this Rule or Rule 6 shall be entitled to the privileges of the Club except the right to vote or introduce any visitor.

The total of non-voting members shall not exceed 15% of the total membership. 

  1. Officers and Management

The officers of the Club shall consist of a Chairperson, Vice Chair, Secretary and Treasurer.  The Officers and Committee shall hold office for one year but shall be eligible for re-election.

The election of Officers shall take place at the AGM and shall be by ballot.  The General Committee may co-opt to 11 casual vacancies.

The entire management of the Club shall be deputized to the General Committee except as otherwise provided in these rules.

The General Committee shall form a quorum.

The General Committee shall consist of not more than 17 members including officers.

The General Committee may appoint Sub-Committees and Sub-Committees shall conduct their business in accordance to directions of the General Committee.  Any Sub-Committee responsible for the purchase and resale of intoxicants shall consist only of elected members of the General Committee or a duly appointed steward.

Except that the bar staff appointed by the General Committee may be allowed to serve with a committee member in charge, no non-Committee member to be allowed to open or close the Club except a duly appointed steward.

The Trustees shall be ex-officio members of the General Committee (not necessarily a member of the Club) who shall ensure that payments which may be required under taxation laws or any other statute are effected.

No members shall be eligible for office without 2 years prior membership.

  1. Hours of Opening and Closing

The Club bar shall open as follows:

Monday to Thursday                           8:00 pm to 11:00 pm

Friday                                                    8:00 pm to 12:30 am

Saturday                                                7:30 pm to 12:30 am

Sunday                                                12:00 pm to 6:00 pm

These hours are subject to bar staff being available.

Any other times agreed by the General Committee under guidance of licensing authority. 

  1. Intoxicating Liquor

The purchase for the Club and the supply by the Club of intoxicating liquor shall be managed by the General Committee or a Sub-Committee set up for this purpose, except that a steward may be appointed.  Intoxicating liquor shall not be supplied to members of the Club on the Club premises otherwise than by, or on behalf of, the Club.  No person directly or indirectly shall receive any commission or percentage of profit by reason of the supply of intoxicating liquor by, or on behalf of, the Club to members or to Guests, apart from any benefit which a member may derive indirectly by reason of such supply giving rise or contributing to a general gain from the carrying on of the Club.

  1. Gambling

The Club premises shall not be used for unlawful games.  The General Committee shall have the power to prohibit any games which in their opinion are unlawful or the playing of which could be injurious to the interests of the Club.  The General Committee may limit the points of stakes for any games.

  1. Infringement of Rules

Any member who shall infringe any rule of the Club of whose conduct is in the opinion of the General Committee prejudicial to the character of interests of the Club shall be dealt with in such a manner as the Committee may in its absolute discretion deem expedient.  The right to appeal against any action taken lapses after one month.  Any appeal to be put in writing to the Secretary.

  1. Annual General Meeting

The annual General Meeting shall be held in February of each year when the Accounts of the preceding year shall be submitted to the meeting by the Treasurer for approval.   Alterations of amendments to Rules may be made at this AGM provided that 7 days notice in writing be given to the Secretary and the same displayed on the Notice Board.

A two-thirds majority of members present and voting is required.  A quorum (minimum number) of members at the AGM shall be 15.

  1. The Secretary

The Secretary shall on all occasions in the execution of their duties, act under the control and direction of the General Committee.  They shall summon and attend all meetings and take minutes of the proceedings.  They shall keep upon the Club premises a Register of the names of Club members and a record of the latest subscription payments.  They shall furnish all returns to the Clerk of the Licensing Justices as required by law.  The Secretary or other delegated person shall keep and submit all necessary returns and documents for Customs and Excise and VAT.

  1. Canvassing and Politics

No person shall be allowed to canvas in the Club for any political or other public election or to use the Club for any political purpose.  No notice, bill or placard shall be exhibited on the Club premises except by the Secretary, or with their permission.

  1. Meetings

A General Meeting shall be held at least once a year and 15 months must not elapse without a General Meeting.  A Special General Meeting shall be called by the Secretary within 14 days of their receiving a request in writing signed by not less than 10 members of the Club.  Five Committee members may also, in writing to the Secretary, request that a Special General Meeting (or EGM) be called.

Every member of the Club shall be entitled to vote at the AGM or any other General Meeting.

  1. Club property

The Club premises are vested in Trustees under a Trust Deed dated 1st December 1928.  The members have no property in the Club except such ultimate interest as in the Trust Deed is provided in case of its dissolution.

  1. Personal Celebrations

Any member is allowed to apply for consent from the General Committee to hold a personal celebration in the Club.  Reasonable notice must be given.  Any outside visitors on such occasions are treated as Temporary Members.  There is a maximum of 12 personal celebrations a year permitted.

  1. Rules

A copy of the Rules of the Club shall be displayed in a prominent position within the Club premises.  These Rules may only be amended or added to by authority of the Club in a General Meeting.

  1. By-Rules

By-Rules are as displayed in the Club at given times.

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